Case study Apex

Axelor Helps Manage its 3-Digit Growth

To support its growth, the IT team of Apex Energies wanted to equip itself with a business management solution that would be available in open source and would provide the company with a solid technological base to shape its own solution with total suitability with its business and its needs.

“ Initially, we had planned to develop a single module for management and purchasing. Then we quickly realized that the company’s other departments were also looking for an automated solution. So, we extended the scope of our needs and the choice of Axelor was obvious due to its flexibility, ease of use and deployment, and its very complete library of modules. ”

Goulven Jorand – IT manager

The company

Created in 1991, APEX Energies is a green energy supplier that has had several lives since its creation. Bought in 1998 by the BP group to become its 100% solar solutions subsidiary, APEX Energies was taken over in 2013 by five employees of the company. Since then, the green energy supplier has doubled its turnover every year by creating, developing, building, and operating photovoltaic power plants for over 7,000 customers throughout France.

The challenge

After its acquisition in 2013, Apex Energies experienced 100% growth every year. In fact, the solutions used until then quickly reached their limits. In actuality, the management of purchases was solely managed by using Microsoft Excel until 2013. In addition, each department of the company managed its activity with its own files, which limited the consultation and sharing of data with other departments.

As the business grew, data entry errors became more and more numerous and many obstacles appeared, particularly due to the heavy regulatory constraints regarding land, connections, and the deadlines to be followed.

The Apex Energies IT team began actively searching for a tool that would centralize all of the company’s data across all departments in order to allow for the merging of information.

The solution needed to be usable by all the company’s departments to create precise and adapted reports for each department’s activity.

Our solution

« Initially, we had planned to develop a single module for management and purchasing,” recalls Goulven Jorand. “Then we quickly realized that the company’s other departments were also looking for an automated solution. So, we extended the scope of our needs. ».

Apex Energies consequently worked with Axelor in an agile mode to develop the modules as they came along. With each version, the energy company sent the developed module to the different departments involved to test the tool and report their specific business needs.

Goulven Jorand explains, “For example, the photovoltaic power plants are sub-companies of the APEX group. Thus, they are both customers and suppliers of APEX Energies. This particularity was obviously not included in the standard Open Suite. We, therefore, had to develop it in collaboration with Axelor so that the solution would fit us perfectly.

This agile side of Axelor allows Apex Energies to go further in its developments, particularly in the implementation of phase 2 which covers the management and monitoring of operational processes.

Phase 3 of the project will take place with the possibility to create an interface between Open Suite and the Microsoft Sharepoint EDM solution.

The results

Despite a somewhat difficult implementation due to the support required in the change of the operational business teams, phase 1 of the project is now completed, exceeding satisfaction.

The implementation of phase 1 represented a challenge on two levels: technical, with the monitoring of a highly strategic digital project for the growth of Apex. And human, by accompanying and training the teams on the new tools and processes. This challenge was met and all milestones of phase 1 were delivered on time.

Indeed, all orders placed, invoices issued, and all accounting elements are produced and managed by Axelor’s Open Suite.

The follow-up of the photovoltaic power plant budget is also directly integrated into the ERP.

Finally, APEX Energies and Axelor teams have developed an interface with Microsoft’s Power BI in order to produce quality reports that provide real decision-making support.

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