What Is BPM? : Definition And Operation

Business Process Management (BPM) is a tool that allows to realize what is called process modeling. It is the best way for a company to simplify and improve some of its production processes. The company can then benefit from valuable data and automation thanks to a BPM tool. In this article, we will see in details what is BPM, define together its functioning and underline the expected benefits in order to better understand the use of a BPM in a company.

What Is BPM?

The term BPM comes from the English “Business Process Management” which means “Business Process Management”. This acronym is used to name software that allows modeling, orchestrating and automating business processes.

Using a BPM solution has an interest in modeling the management processes of a company and simplifying the internal processes. Thus, the BPM allows to define in an automated way who is responsible for a task and when the action must be performed. It also allows automated tasks to be executed at the right time with the right data.

It is obvious that automating a process not only speeds up its processing, but also avoids errors… This is the first part of the answer to the question what is BPM. Now we need to better understand how it works.

Understanding BPM Concepts

A BPM process should be imagined as a set of steps to be performed in series or in parallel. Some steps are mandatory, others optional, all orchestrated according to the specific context of each process instance.

What Is A Business Process?

Now that we have been able to answer the question what is BPM, it is interesting to look at the concept of business process. The modeling of a business process with BPM is a series of actions carried out in order to achieve an objective. Business processes of varying degrees of density and complexity can be found in all sectors of activity. Over time, a business process can become too complex with repetitive tasks and low added value. The goal is then to find a new organization or a new way of working in order to improve the workflow used to regain performance and quality.

Within the framework of its activities, a company will use different business processes which themselves contain different steps that can be optimized.

How To Create A BPM?

In order to create a BPM, it is necessary to have an appropriate process modeling tool. Indeed, it is only thanks to this type of data that we will be able to find real possibilities in terms of process improvement. Fortunately, there is what is known as BPM software. This solution is designed to model a company’s system and the business processes used by the company in the course of its activity.

This modeling will allow to identify the improvement tracks and to test the new processes in order to gain in performance. The BPM software is therefore an important ally when it comes to modeling a business workflow.

What Are The Benefits Of A BPM Solution?

A low-code BPM solution offers various benefits that will allow a company to improve its performance level. First of all, a BPM software allows to have a clear and concrete vision of the processes used by the company. In this way, the biases for improvement can be pointed out more easily. Moreover, it is a tool that will allow the business to evolve by making the necessary changes to the various processes. The modeling will be done in a simple and efficient way by taking into account the point of view of all the actors of the process to then submit the new solution to validation.

Once the new process is adopted, it will allow to gain in performance, in productivity and of course in efficiency. This gives the possibility to optimize the company’s functioning in a global way and thus to help it evolve.

What Are The Stages Of The BPM Life Cycle?

The life cycle of a BPM is divided into different stages with first of all the study of the company by analyzing its objectives and its operation. Then comes the modeling of the business processes with the software taking into account the instance.

The instance represents the execution of the process. To illustrate this, let’s take the example of an application management business process: for the same recruitment process management model, each applicant represents an instance that can be treated differently, with steps that can change according to certain criteria or stakeholders that can vary according to a job profile.

The solution proposed by the BPM can then be implemented, executed, managed and, of course, optimized if necessary. Indeed, a solution generated by BPM can be likely to evolve permanently according to the needs of the company.